Convert a Brex statement to checked Excel

Brex is built for startups and fast-growing companies — corporate cards, a business account and spend management in one place. That usually means a finance lead or an outsourced controller is the one reconciling, and they need the statement as rows to categorize spend, tie it to departments, and close the books, not as a PDF.

What's on a Brex statement

A Brex statement lists company activity with these fields:

Two things about Brex shape the statement. Most of the spending runs through corporate cards issued to the team, and each card transaction carries the merchant — kept intact, that's what lets you sort software, travel and vendor costs quickly at month-end. And money often moves between the Brex business account and outside accounts as transfers; those stay on their own rows on the correct side, so an internal move isn't mistaken for revenue or spend. The converter reads the activity, marks each amount as money in or out, and ties it to the closing balance.

Card spend across a whole team

What sets Brex apart from a plain business account is that it's card-first: spending is spread across cards issued to founders, employees and departments, often dozens of them, each throwing off transactions all month. On the statement that arrives as a long stream of merchant lines, and the finance work is less about a handful of big payments and more about categorising many small ones — which subscription, which team, which budget. That's precisely the job a spreadsheet is built for: once the statement is rows, you can group by merchant, filter to a card or a period, and reconcile the lot against your accounting categories in one pass instead of scrolling a PDF.

Where to download your Brex statement

1. Online: sign in at brex.com, open the account, and go to Statements (under the account or Documents). Choose a month and download the PDF.
2. Brex can also export transactions directly, but if you've been handed a PDF — by a founder or a colleague — the converter turns it into the same clean rows.

Downloaded this way it's a digital PDF with selectable text, so the conversion is exact. A scanned or photographed statement works through OCR — it just takes a little longer.

Getting it into a spreadsheet or QuickBooks

• Excel or Google Sheets — one clean row per transaction, real numbers ready to total and filter.
• QuickBooks — a QBO or OFX file that imports as bank-feed transactions to categorize.
• Xero, Zoho and others — the same data in each one's format.

Before download, the figures reconcile: beginning balance, plus credits, minus debits, has to reach the ending balance. With a lot of card transactions and transfers, that check confirms the month is complete before it reaches the close.

Common snags with Brex statements

• Card merchant detail. Each corporate-card transaction keeps its merchant so software and vendor spend stays easy to categorize.
• Transfers between accounts. Internal moves stay on the correct side so they don't distort revenue or spend.
• Multiple cardholders. Spending across a team of cards comes back as clean per-transaction rows to sort by merchant or amount.